Purchasing / Export Coordinator / Manage orders from Japan, coordinate shipping/export to Japan, and handle license applications / Trading, Import-Export

Responsibilities

* Job Summary:
A trading company is seeking a motivated and detail-oriented Purchasing / Export Coordinator to support purchasing, invoicing, shipping, and licensing operations. This role will manage orders from Japan and coordinate exports from the U.S. to Japan. Entry-level candidates are welcome — training will be provided.

* Key Responsibilities:
* Order Management & Purchasing.
* When orders are received from Japan, issue purchase orders and send them to suppliers/trading partners.
* Maintain accurate records of purchase orders and vendor information.
* Responsible for obtaining quotations from U.S. suppliers based on requests from Japan.
* Shipping & Export Operations.
* Once goods arrive, coordinate shipping and export procedures to Japan.
* Prepare export documents including invoices, packing lists, bills of lading, and certificates as required.
* Track shipments and communicate with freight forwarders, customs brokers, and internal teams.
* Licensing & Compliance.
* Based on requests from Japan, prepare and submit applications via the U.S. Department of Commerce website.
* Ensure compliance with export regulations and maintain proper licensing.
* Invoice & Finance Support.
* Prepare and process invoices related to purchasing and export.
* Cross-Border Coordination.
* Communicate with Japan regarding order status, export requests, and compliance needs.
* Provide timely updates on order processing and shipment schedules.

Requirements

* Qualifications:
* Interest in purchasing, export, or international trade (no prior experience required).
* Strong organizational skills and attention to detail.

Preferred

* Bachelor’s degree preferred, but recent graduates and entry-level candidates are welcome.
* Japanese language skills preferred to support communication with Japan.