Administrative Work Jobs List

■Qualifications * Bachelor’s degree or equivalent work experience. * 2–3 years of experience in a Sales Support, Sales Coordination, or Administrative role in a corporate environment. * Strong Excel skills (data entry, tracking sales trends, forecasting, and inventory analysis). * High attention to detail and strong numerical skills. * Excellent communication and organizational skills. * Ability to work cross-functionally with sales, admin, and logistics teams.

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Full-time Employee

Southern California

■Position Summary The Sales Coordinator will support daily sales operations by processing customer orders, managing inventory, and assisting with sales forecasting. This role will collaborate closely with the sales and administrative teams to ensure smooth order fulfillment, accurate stock control, and efficient operational flow. ■Key Responsibilities * Process customer orders received by the sales team in a timely and accurate manner. * Monitor and manage inventory levels to prevent stockouts and overstock situations. * Support sales forecasting based on historical data and current sales trends. * Communicate with the admin to ensure on-time shipments and prevent delivery errors. * Maintain and update data using Excel (e.g., sales trends, inventory levels, forecast reports). * Assist in generating internal reports and coordinating between departments. * Perform other administrative duties as assigned to support sales operations.

* Education and Experience Associate's degree (A.A.) in accounting or related field; or equivalent combination of education and experience. Possesses 0-1 years of experience or equivalent skills, in the area of own expertise. * Skills and Knowledge Possesses sufficient knowledge and skills to perform work on his/her own and provides guidance to team members. * Certificates and Licenses none.

Japanese

Full-time Employee

Southern California

* GENERAL POSITION SUMMARY This position is responsible for daily accounting functions. Coordinates with other branches/departments and resolves accounting issues. * ESSENTIAL JOB FUNCTIONS Accounting and Financial Management (% of Time Spent: %). Conducts daily A/P and A/R operations. Responsible for daily deposit. Conducts bank reconciliations and monitor transactions of bank accounts. Prepares reports as scheduled or when requested. Conducts general ledger entries and analysis. Handles accounting issues with other branches/departments. Processes debit memos, filing, data quality control and commission tracking. * Other & Miscellaneous (% of Time Spent: %). Seeks constant improvement, more efficient and less expensive ways and means in work processes. Performs special projects and other miscellaneous duties as assigned by your superiors. Maintains high ethical standards in the workplace. Reports all irregular issues and problems to your superiors for solution. Maintains good communication with your superiors, office staff members and outside contacts. Complies with all company policies and procedures. Responsible for maintaining a clean and safe working area. * Supervisory Responsibilities: none.

■Qualifications * Good communication skills. * Ability to operate a computer to input data and retrieve information. * Light Typing ability. * GED or High School Diploma.

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Full-time Employee

Southern California

■General Description of Tasks: * Receive all documents and enter the data into the on-line system on the PC. * Operate a data entry device to input and maintain lists and records. * Create and update databases. * Maintain a daily count of all claims processed. ■Primary Responsibilities and Duties * Prepares and processes necessary documentation for shipping, such as freight accounts payable invoices, and maintains in proper filing order. * Coordinates with warehouse and/or buyers to ensure smooth and timely delivery of merchandise. * Process on-hand, shipping, Invoice etc. data entering the IT system. * Prepares and processes necessary documentation, such as repair orders, airway bills and manifests for outgoing part(s) either to repair facilities or to customers on an "as needed" basis. * Files documentation physically in cabinet, stores data electrically in Parts Common folder and/or Sentry File, or mails, faxes all the necessary documentation related organization that should be taken care of immediately. ■Other Responsibilities and Duties * Performs as back-up to co-worker in his/her absence. * Performs other duties as assigned by this position's superior(s). * Carries out responsibilities in accordance with the job assignment, job authority and procedures as described in this position's Standard Operation Procedure.

* College graduate or equivalent work experience required. * 10+ years, successful administrative experience required. * Strong leadership and management skills. * Demonstrated success managing a diverse work population. * Strong attention to detail. * Dependable work ethic. * Positive attitude. * Excellent team skills. * Excellent analytical skills.

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Full-time Employee

Washington

* Responsible for the smooth operation of the day-to-day business and administrative functions of the branch, including but not limited to:. * Lead and manage employees in efficient and effective administrative activities. * Monitor work performance, including AR, AP, Credit Memo, etc., to assure optimum efficiency and accuracy, performing such tasks when necessary. * Perform HR related tasks, including hiring, termination, performance management, payroll, leaves, workers comp, union matters, etc.. * Ensure compliance with all applicable regulatory requirements and handle internal and external audit. * Ensure clean, safe work environment, handling janitorial, repair, supply and maintenance related issues as needed. * Coordinate Safety Committee, assuring optimum safety standards are maintained and investigations completed in accordance with Company policies and procedures. * Take immediate action in coordination with senior management to resolve any problems that could impact productivity, safety and harmony of a smooth operation. * Other duties as necessary to support on-going operational needs.

■Qualifications: * Bachelor’s degree or higher. * 3+ years of B2B sales experience. * Strong communication, negotiation, and leadership skills. * Proven ability to develop and execute successful sales strategies. * Experience working with technical teams and understanding of product development processes. * Eligibility to live and work in the United States. * Willingness to travel frequently for business.

Japanese

Full-time Employee

Southern California

■Key Responsibilities: * Develop and execute sales strategies targeting major semiconductor and equipment manufacturers in the US. * Build and maintain strong, long-term relationships with key customers, understanding their needs and providing tailored solutions. * Lead negotiations on product specifications, pricing, and delivery schedules. * Collaborate closely with technical teams to provide product and technical support and to drive the development of new products based on market and customer needs. * Conduct market research, analyze competitors, and propose innovative solutions to enhance the company’s market presence. * Identify and pursue new business opportunities, ensuring the continuous growth of the sales pipeline. * Provide leadership and guidance to the sales team, setting clear objectives and driving performance. * Regular travel within the US for client visits, trade shows, and business development activities. ■Job Highlights: This client is a leading supplier of quartz glass and ceramic components for semiconductor manufacturing equipment. These products are vital for the semiconductor industry, with continuous demand as the market evolves. As a Sales Account Manager, you will play a key role in shaping the company’s sales strategy, collaborating with the manufacturing and technical teams in Japan to ensure product excellence, and driving innovation to meet emerging customer needs.

■Skills and Qualifications * Strong proficiency in Microsoft Excel, Word, and PowerPoint. * Ability to thrive in a fast-paced environment. * Excellent teamwork, development, and leadership skills. * Strong customer service and communication abilities.

Japanese, Chinese

Full-time Employee

Southern California

■Position Summary The Sales Coordinator is an essential member of the sales team, providing administrative, organizational, and communication support to help the department achieve its targets. This role contributes directly to customer satisfaction by ensuring accurate order processing, coordinating sales activities across departments, and delivering a high standard of customer service. ■Primary Responsibilities * Handle orders by phone, email, or mail; verify prices, discounts, and product numbers; resolve customer queries. * Respond promptly and accurately to incoming emails. * Ensure customer satisfaction by maintaining accuracy and timely order processing. * Enter orders into the company’s system and align with customers’ delivery requirements. * Serve as the primary customer service contact for account or product inquiries. * Coordinate with manufacturing and logistics teams to confirm delivery dates and quantities. * Contact customers, schedule appointments, and relay information to sales staff. * Make follow-up calls to confirm orders and delivery details. * Maintain sales records for management reporting. * Prepare reports on: * Sales by individual representatives. * Sales by product line. * Sales by individual customers. * Collaborate with the Sales team to assess progress and contribute to sales strategy. * Generate prospect lists and follow up per standard procedures. * Coordinate with other departments to resolve issues promptly. * Perform other duties as assigned.

* Minimum 1-year office experience. * Must cover a full-time employee when they leave for vacation (2-3 weeks) or sick. (Be able to work 5-6 hour/day as needed). * Proficient in MS office.

Japanese

Part-time Employee

Washington

Coordinate with Japan HQ to purchase and export parts (no experience necessary!). * Issues Request for Quotes (RFQ) and follows up with vendors. * Issues quotes to the headquarter in Japan with information based on vendor’s quotes. * Processes Purchase Orders (PO) and Invoices. * Monitors delivery status with vendors and follow-up if necessary. * Handles and maintains various reports and spreadsheets. * Handles various clerical tasks such as filing, sorting and label making.

* Minimum of 2-year experiences of administrative assistant/Executive assistant. * Able to drive to Eastern Washington and Southern Oregon for business trip once or twice per month. * Ability to travel internationally. * Authorized to work in US. * Able to travel by car to Eastern Washington and Southern Oregon once or twice a month (driving required). * Able to travel to Japan once or twice a year. * Resident of Washington state.

Japanese

Full-time Employee

Remote

Bilingual Communication * Serve as primary point of contact for Japanese-speaking stakeholders, including clients, partners, and suppliers. * Translate documents, emails, and other materials from Japanese to English and vice versa. * Conduct interpretation during meetings and conference calls as required. * Communicate the progress of initiatives to both internal and external stakeholders. * Travel internationally to Taiwan as needed. Administrative Support * Manage the CEO’s calendar, scheduling appointments, and coordinating meetings. * Handle travel arrangements, including flights, accommodations, and itineraries. * Prepare and organize documents, presentations, and reports as needed. * Assist with email correspondence and communication in both English and Japanese. * Travel internationally to Japan as needed. Order Processing and Distributor Management * Coordinate with distributors to process orders and manage inventory. * Liaise with internal teams to ensure timely fulfillment of orders and resolve any issues that may arise. * Support light sales activities by providing product information and assisting with inquiries. * Must be able to travel to Eastern Washington and Southern Oregon once or twice a month (driver's license required). * Must be able to travel to Japan once or twice a year.

* 30020001. High school graduate. * 2 years general office with accounting experience. * Computer Literate, plus a comfort level using Microsoft Office.

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Full-time Employee

Washington

Performs data entry, with order and payment processing, product sample preparations, shipments, presentation help, plus accounting and clerical assistance to others. (These duties are not limited, there may be additional responsibilities added.) * Processing of customer and supplier orders for the sales department; checking for accuracy. * Coordination with the accounting department for invoicing and payment. * Monitoring of shipments with customer contact by email when needed. * Preparation of samples. * Shipment of samples and leaflets to customers along with shipment documents when needed. * Assistance with sales department presentations. * Clerical assistance to others with accounting tasks and general office duties.